Instructions for authors
What the journal publishes
The journal publishes poster communications — scientific posters — presented at medical congresses. Each publication brings together the poster in high definition, a structured abstract (introduction, materials and methods, results, conclusion), three key messages, a key figure and a credit to the congress where the work was presented.
Submitting a poster
Everything is done online, on the Submit your poster page:
- Upload the poster — preferably the original PDF, exported from the layout software, or an image of at least 2,000 px. A photo of the printed poster does not allow high-definition reading.
- Assisted reading prepares the record in under a minute: title, authors and affiliations, structured abstract, key messages, keywords, congress and key figure.
- Sign in with your MeetingsPremium account — or create one with Google, LinkedIn or your email — to check every field, complete what is missing and adjust the framing of the key figure.
- Send the record with your signed agreements. You can then follow every step from your account, under “My submissions” (in your profile menu).
The upload remains private: nothing is published without your review and agreement. An upload you do not complete is deleted after seven days.
Editorial check
On receipt, the journal team checks the record: consistency with the poster, authors and affiliations, congress, key figure. An incomplete record cannot be sent, presented to the board or published.
If something needs to change, the team asks you for a revision, with the reason: you make it from your account, then send the record again.
Your agreements
On submission, the corresponding author — normally the person submitting — reviews the record as it will be published, then gives four separate agreements:
- Accurate content — title, authors and affiliations, abstract, key messages and figure are faithful to the poster presented;
- Co-author agreement — the co-authors have been informed and none objects; the order of authors and their affiliations are those of the poster;
- Patient protection — no data can identify a patient, or the patient’s written consent has been obtained;
- License and distribution — MeetingsPremium LLC is authorized to publish the record under the license indicated; the author retains copyright.
The author signs by typing his or her name. Each agreement is time-stamped and tied to the version reviewed: if the record changes afterwards, the agreement lapses and is requested again. If you are submitting for a colleague, write to us: the corresponding author will receive a link to sign personally.
Patient protection
The poster must not contain anything that could identify a patient: name or initials, date of birth, record number, face. If an identifiable image is essential, the patient’s written consent must have been obtained and be available on request. If in doubt, tell the team before the review.
License
Records are published by default under a CC BY 4.0 license: anyone may share and reuse them with attribution to the authors, who retain their copyright. A CC BY-NC 4.0 license (no commercial use) may be chosen at the authors’ request. Every record is published under one of these two Creative Commons licenses. The license applied is shown on the record and is part of what the author approves.
There are no submission fees and no article processing charges (APC). You may deposit your poster and the record in your institutional repository without delay: see open access.
After publication
- The record receives a permanent code and an address that will never change.
- A DOI (DataCite) is assigned when the publication is deposited in Zenodo, the open archive operated by CERN, which preserves it independently of the journal website and registers it with DataCite, OpenAIRE and OpenAlex.
- It can be cited in one click: Vancouver, APA, BibTeX and RIS, with a credit to the original congress.
- The poster remains viewable in high definition, on a computer or a phone.
- A correction after publication is recorded in the history; a retraction remains visible, with its notice, so that existing citations keep their meaning.